Upper Midwest Pagan Alliance

Robert’s Rules of Order Made Simple

These rules should be used as guidelines in UMPA Board and general meetings. We generally operate informally, seeking consensus. Historically, informality and consensus process can be used to delay, obstruct, or control group dynamics and decision making. Should that occur in our meetings, the formality of process outlined below can guide us through difficult times. Sometimes informality can extend the time required to accomplish a group's business and those lengthy meetings tend to silence those who cannot withstand the discomfort and make for poor decisions.
Points

The following three points are always in order:
  • Point of Order: a question about process, or objection and suggestion of alternative process. May include a request for the facilitator to rule on process.
  • Point of Information: a request for information on a specific question, either about process or about the content of a motion.
  • Point of Personal Privilege: a comment addressing a personal need
Motions


* All motions must be seconded, and are adopted by a majority vote unless otherwise noted.
*All motions may be debated unless otherwise noted.


*Motions are of four types: privileged, subsidiary, incidental and main.

  • Privileged motions have precedence over all other motions. They fall within a list of precedence(Agenda procedural items like approving minutes, quorum ).
  • Subsidiary (Secondary but procedural motionslike approving voting status only happens after establishing a quorum,) motions yield precedence to the privileged motions and take precedence over main motions. They fall within a list of precedence.
  • Incidental motions do not properly fall within the list of precedence, since they usually arise out of the business of the assembly. They may be proposed at any time, and must be decided as they arise. They fall within no list of precedence among themselves. In HT they must arise out of established agenda items
  • Original main motions and incidental main motions differ principally in the nature of their subject matter. Original motions bring business before the group, and incidental motions bring a question again before the group. Those motions are of the lowest rank and take precedence over no others. They fall within no list of precedence among themselves. In HT these must pass unanimously if not on the prepublished agenda


The following Motions are in order of precedence: motions may be made only if no motion of equal or higher precedence is on the floor (i.e., don't do a number 5 (move to end debate) when the body is discussing a number 4 (move to suspend rules). *NOTE the first three should not be debated!

  1. Motion to Adjourn: not debatable; goes to immediate majority vote.
  2. Motion to Recess: not debatable. May be for a specific time.
  3. Motion to Appeal the Facilitator's Decision: Not debatable; goes to immediate vote. Allows the body to overrule a decision made by the chair.
  4. Motion to Suspend the Rules: suspends formal process for dealing with a specific question. Debatable; requires 2/3 vote.
  5. Motion to End Debate and Vote or Call the Question: applies only to the motion on the floor. Not debatable; requires 2/3 vote.
  6. Motion to Extend Debate: can be general, or for a specific time or number of speakers. Not debatable.
  7. Motion to Refer to Committee: applies only to the main motion. Refers question to a specific group with a specific time and charge.


  8. Motion to Divide the Question: breaks the motion on the floor into two parts, in manner suggested by mover.
  9. Motion to Amend: must be voted for by a majority to be considered and to be passed.
  10. If amendment is accepted as "friendly" by the proposer of the amendment then many bodies will allow it to be accepted without a formal vote; this is a way of including a consensus-building process into procedure without endless debate over amendments to amendments. Strictly speaking, however, once the main motion is made it is the property of the body to amend.
  11. Main Motion: what it is you're debating and amending.

*Motions can also be classified according to purpose or special situation.


To modify a motion:

Amend (Subsidary)

To suppress debate or hasten action:

Call for orders of the day (Privileged)
Previous question (Subsidiary)


Limit debate (Subsidiary)


Suspend rules (Incidental)


Take from the table (Main)


Make special order of business (Main)


To delay action:

To lay on the table (Subsidiary)
Postpone to a definite time (Subsidiary)


Refer to committee (Subsidiary)


To prevent action:

Postpone indefinitely (Subsidiary)
Object to consideration (Incidental)


Withdraw a motion (Incidental)


To consider more carefully:

Extend debate (Subsidiary)
Divide question (Incidental)


Committee of the whole (Incidental)


To change a decision:

Reconsider (Main)
Rescind (Main)


To maintain rules and order:

Question of privilege (Privileged)
Question of order (Incidental)


Appeal from decision of chair (Incidental)


Parliamentary inquiry (Incidental)


Request for information (Incidental)


To close a meeting:

To fix time of next meeting (Privileged)
Adjourn (Privileged)


Recess (Privileged)



Glossary


Amend



An amendment is a motion to change, to add words to, or to omit words from, an original motion. The change is usually to clarify or improve the wording of the original motion and must, of course, be germane to that motion.



An amendment cannot interrupt another speaker, must be seconded, is debatable if the motion to be amended is debatable, may itself be amended by an amendment to the amendment, can be reconsidered, and requires a majority vote, even if the motion to be amended requires a two-thirds vote to be adopted.



The chair should allow full discussion of the amendment (being careful to restrict debate to the amendment, not the original motion) and should then have a vote taken on the amendment only, making sure the members know they are voting on the amendment, but not on the original motion.



If the amendment is defeated, another amendment may be proposed, or discussion will proceed on the original motion.



If the amendment carries, the meeting does not necessarily vote immediately on the "motion as amended." Because the discussion of the principle of the original motion was not permitted during debate on the amendment, there may be members who want to speak now on the issue raised in the original motion.



Other amendments may also be proposed, provided that they do not alter or nullify the amendments already passed. Finally, the meeting will vote on the "motion as amended" or, if all amendments are defeated, on the original motion.



An amendment to an amendment is a motion to change, to add words to, or omit words from, the first amendment. The rules for an amendment (above) apply here, except that the amendment to an amendment is not itself amendable and that it takes precedence over the first amendment.



Debate proceeds and a vote is taken on the amendment to the amendment, then on the first amendment, and finally on the original motion ("as amended," if the amendment has been carried).



Only one amendment to an amendment is permissible.



Sometimes a main motion is worded poorly, and several amendments may be presented to improve the wording. In such cases it is sometimes better to have a substitute motion rather than to try to solve the wording problem with amendments.



An individual (or a group of two or three) can be asked to prepare a substitute wording for the original motion. If there is unanimous agreement, the meeting can agree to the withdrawal of the original motion (together with any amendments passed or pending) and the substitution of the new motion for debate.

 


Point of Order



This motion permits a member to draw the chair's attention to what he/she believes to be an error in procedure or a lack of decorum in debate. The member will rise and say: "I rise to a point of order," or simply "Point of order." The chair should recognize the member, who will then state the point of order. The effect is to require the chair to make an immediate ruling on the question involved. The chair will usually give his/her reasons for making the ruling. If the ruling is thought to be wrong, the chair can be challenged.



A point of order can interrupt another speaker, does not require a seconder, is not debatable, is not amendable, and cannot be reconsidered.



Rules for Common Motions

Amend a pending motion – needs second, debatable, amendable, requires majority vote, can be reconsidered. An amendment to an amendment of an amendment motion is not considerable.

Committee of the whole, go into - needs second, debatable, amendable, requires majority vote, can be reconsidered only if negative.

Debate, close - needs second, not debatable, not amendable, requires 2/3 vote, can be reconsidered.

Or alternatively Call the Question (technically to Order the Previous Question) – needs second, not debatable, not amendable, requires 2/3 vote.

Divide the motion (on demand) – appropriate when another has the floor, no second, not debatable, not amendable, automatic on demand, cannot be reconsidered.

Divide the motion (not on demand) – Need second, not debatable, amendable, majority vote, cannot be reconsidered.

Parliamentary inquiry (a question regarding parliamentary law, by-laws or other rules) - appropriate when another has the floor, no second, not debatable, not amendable, decided by Chair, cannot be reconsidered.

Point of Order (used when a rule has been violated) - appropriate when another has the floor, no second, not debatable, not amendable, decided by Chair, cannot be reconsidered.

Refer – needs second, debatable, amendable, majority vote, can be reconsidered.

Table, lay on/take from – needs second, not debatable, not amendable, majority vote, can be reconsidered.